Project money gets mixed up
Donations for a school drive, expenses for a health camp and general club funds end up in one ledger.
Service project management
Run club projects with clean accounts and clear impact
ClubOne helps Rotary clubs, Lions clubs, NGOs and community groups manage service projects from approval to final report: funds raised, expenses, in-kind support, beneficiaries, updates and documents.
School Kit Drive 2026
Govt. Higher Primary School, Lakshmi Nagar
CollectedRs. 23,500
SpentRs. 27,900
Helped45
Ravi Traders - corporate donation+ Rs. 15,000
School kit bill attached- Rs. 18,500
4 beneficiaries, 3 verifiedImpact ready
Problems solved
What breaks when projects live in spreadsheets
Most clubs can track money generally. The hard part is proving what happened for each project.
Evidence is scattered
Approvals, bills, handover photos and beneficiary notes sit across WhatsApp, email and someone else's phone.
Reports take too long
Secretaries rebuild impact summaries manually for meetings, district reporting and year-end records.
Capabilities
Everything tied back to the project
Treat every project like a small fund with its own audit trail and impact log.
Project profile
Name, category, location, lead member, committee, budget, fundraising target and status.
Tagged income
Record member contributions, outside donations and in-kind support directly against a project.
Tagged expenses
Attach project bills, vendor payments and event costs so spending is never separated from purpose.
Internal transfers
Move money from the general fund into a project, or return surplus, without distorting income and expense totals.
Beneficiaries
Capture people helped, contact details, verification notes and follow-up records.
Updates and impact
Record milestones, visits, completion notes and photos that become the project's story.
Use cases
Built for the projects clubs actually run
Use it anywhere you need to connect money, people, documents and outcomes.
School kit or scholarship drives
Track donors, students helped, kit purchases, approval minutes and handover photos.
Health camps
Log sponsors, diagnostic expenses, medicines received in-kind, attendees screened and follow-up calls.
Disaster relief
Separate emergency donations from club funds and show where each rupee was used.
Environment projects
Plan plantation drives, record volunteer updates, bills, sapling counts and municipal approvals.
Best practice
How users can get the most value from Projects
Create a separate project for every drive, camp or fundraiser with a clear lead member.
Set a budget and target before collection starts so progress is visible.
Tag every related donation, expense and transfer at the time of entry.
Use in-kind entries for donated goods so impact is visible without inflating cash balance.
Record beneficiaries as soon as they are verified, with short notes for follow-up.
Attach approvals, bills and handover photos while they are fresh.